IISc Leave rules

1. Short Title, Applicability and Commencement

1.1 These rules may be called the Indian Institute of Science Leave Rules.

1.2 They shall be applicable to all the members of the Staff of the Institute.

1.3 They shall come into force on the Eleventh day of July 1967.

2. Right of leave

2.1 Leave cannot be claimed as of right and when exigencies so demand, leave of any kind may be refused or revoked by the authority empowered to sanction the leave.

3. Authority empowered to sanction leave

3.1 Applications for leave shall be addressed to the Council by the Director and to the Director by the other members of the staff.

3.2 Leave may be sanctioned by the Director or by a member of the staff to whom the power has been delegated by the Director.

3.3 The Council may sanction leave to the Director, but the Director can avail himself of casual leave on his own authority.

4. Commencement and Termination of leave

4.1 Leave ordinarily begins from the date on which leave as such is actually availed of and ends on the day preceding the one in which duty is resumed; if resumption of duty takes place on the afternoon of a day, leave ends on the same day.

4.2 Sundays and other holidays or the vacation may be prefixed as well as suffixed to leave, subject to such limits of absence on leave prescribed under each category of leave.

5. Combination of different kinds of leave

5.1 Except as otherwise provided in these rules, any kind of leave under these rules may be granted in combination with or in continuation of any other kind of leave, subject to such limits on the aggregate period of absence as may be prescribed in such cases.

6. Conversion of one kind of leave into another kind

6.1 At the request of a member of the staff, the sanctioning authority may convert any kind of leave, including extraordinary leave, retrospectively into leave of a different kind which may be admissible as on the date on which the leave was availed of; but the member of staff cannot claim such conversion as a matter of right.

Provided that no such request shall be considered unless received by such authority, within a period of 30 days the concerned staff member joining duty on the expiry of the relevant spell of leave availed of.

6.2 If one kind of leave is converted into another, the amount of leave salary and allowances admissible shall be recalculated and the arrears of leave salary and allowances paid or amounts overdrawn recovered, as the case may be.

7. Rejoining duty on return from leave on medical grounds

7.1 A member of the staff who has been granted leave on medical certificate shall be required to produce a medical certificate of fitness before resuming duty.

8. Rejoining duty before the expiry of leave

8.1 Except with the permission of the authority which granted the leave, no member of the staff on leave, may return to duty before the expiry of the period of leave granted to him.

9. General

9.1 Leave should always be applied for and got sanctioned before it is taken, except in cases of emergency and for satisfactory reasons.

9.2 Continuous temporary service followed by permanent service without any break shall be included in permanent service for the purpose of computation of leave.

10. Kinds of Leave

10.1 The following kinds of leave shall be admissible to the Director and the members of the Teaching staff:

1. Casual Leave
2. Leave for academic work
3. Half-Pay Leave
4. Commuted Leave
5. Earned Leave
6. Extraordinary Leave
7. Maternity Leave
8. Paternity Leave
9. Sabbatical Leave
10. Special Study Leave
11. Extraordinary Study Leave

10.2 The following kinds of leave shall be admissible to members of the staff other than Teaching staff :

1. Casual Leave
2. Half-Pay Leave
3. Commuted Leave
4. Earned Leave
5. Extraordinary Leave
6. Maternity Leave
7. Paternity Leave
8. Special Study Leave
9. Extraordinary Study Leave

11. Casual Leave

11.1 Casual Leave is not earned by duty. A member of the staff on casual leave is not treated as absent from duty and his pay is not intermitted. Casual leave cannot be claimed as of right and its grant is always subject to the exigencies of service and subject to a maximum of 10 days in the aggregate in a calendar year.

11.2 Casual leave may be granted at the discretion of the sanctioning authority, as and when occasion arises for not more than 5 days (excluding weekly holidays/public holidays/weekly offs, restricted holidays – prefixed/suffixed/sandwiched) at any one time. The Head of the Department/Section/Unit may, however, waive this condition in individual cases, if he considers that there are exceptional circumstances justifying in this regard.

11.3 Casual leave cannot be combined with any other kind of leave.

11.4 Special casual leave not counting against ordinary casual leave may be granted to a member of the staff when he is summoned to serve as a juror or assessor or to give evidence before a court of law as a witness in a civil or a criminal case in which his private interests are not at issue. The leave so granted should be sufficient to cover the total period of absence necessary.

12. Leave for academic work

12.1 A member of the teaching staff shall be eligible for 15 days of leave for academic work in each calendar year. In computing the 15 days of leave admissible, the days of journey, if any, to and from the places where such academic work is carried out shall be excluded.

Note.- Academic work will include work on scientific and technical committees on which the member of the teaching staff concerned has been permitted by the Director of the Institute to serve.

13. Half-Pay Leave

13.1 The half-pay leave account of every staff member shall be credited with half-pay leave in advance, in two instalments of ten days each on the first day of January and July of every calendar year.

13.1.1 The leave shall be credited to the said leave account at the rate of 5/3 days for each completed calendar month of service which he is likely to render in the half year of the calendar year in which he is appointed.

13.1.2 The credit for the half year in which a staff member, is due to retire or resigns from the service shall be allowed at the rate of 5/3 days per completed calendar month up to the date of retirement or resignation.

13.1.3 When a staff member is removed or dismissed from service or dies while in service, credit of half pay leave shall be allowed at the rate of 5/3 days per completed calendar month up to the end of the calendar month preceding the calendar month in which he is removed or dismissed from service or dies in service.

13.1.4 While affording credit of half-pay leave, fraction of a day shall be rounded off to the nearest day.

13.1.5 While a period of absence or suspension of a member of staff has been treated as “dies-non” in a half year, the credit to be afforded to his half-pay leave account at the commencement of next half-year, shall be reduced by one-eighteenth of the period of “dies-non” subject to a maximum of ten days.

13.2 Half-pay leave may be granted to a member of the staff on medical certificate or on private affairs.

13.3 Half-pay leave may be granted in advance on production of a medical certificate to a permanent member of the staff for a period not exceeding 360 days during his entire service. Such leave is granted when there is a reasonable prospect of the staff member returning to duty on the expiry of leave and shall be limited to the half-pay leave he is likely to earn thereafter. Such leave shall be debited against the half-pay leave he may earn subsequently.

13.3.1 If a member of staff leaves service or retires before earning in full the half-pay leave granted in advance, the appropriate authority shall decide on merits how the balance of half-pay leave not earned should be dealt with.

13.4 In case a member of staff has un-utilised Half-Pay Leave at credit at the time of retirement on superannuation, the entire HPL at his credit be allowed to be en-cashed.

13.4.1 Cash equivalent shall be equal to the leave salary admissible on half-pay leave plus dearness allowance on that leave salary at the rates in force on the date the staff member retires from service. The pension, pension equivalent of other retirement benefits and relief on pension shall be deducted from the leave salary. The amount so calculated shall be paid in one lump-sum as a one-time settlement. No city compensatory allowance and/or house rent allowance shall be payable.

14. Commuted Leave

14.1 Commuted leave not exceeding half the amount of half-pay leave at credit may be granted on medical certificate to a permanent member of the staff, subject to the following condition:

14.1 the sanctioning authority is satisfied that there is reasonable prospect of the member of the staff returning to duty on its expiry;

14.2 When commuted leave is granted, twice the amount of such leave shall be debited against the half-pay leave due.

15. Earned Leave

Earned leave admissible to members of the teaching staff

15.1 In case a member of the teaching staff is required to remain on duty during the whole or any part of the vacation, he shall be eligible to the following amount of earned leave :

Duration of duty during vacation Eligibility to earned leave on full pay

( i ) Entire vacation 30 days

No. of days of vacation not availed of

( ii ) Part of vacation 30 X ———————————————

No. of days of the entire vacation

15.1.1 A teaching staff member joining the service during the first academic year(i.e. August to July ) is not allowed to avail of full vacation. However, they will be allowed 2 ½ days of earned leave for each completed calendar month of service. In calculating such leave, a part of the month, if any shall be ignored.

15.1.2 During the academic year of superannuation, including the period of re-employment where applicable, the teaching staff will be allowed 2 ½ days of earned leave for each complemented calendar month of service. However, a re-employed staff member can avail of vacation for twice the number of days of earned leave at credit.

Earned leave admissible to members of staff other than teaching staff

15.2 The earned leave admissible to a member of staff in the permanent employment other than teaching staff shall be 30 days in a calendar year. The leave shall be credited in two instalments at a uniform rate of 15 days each on the 1st January and July every year. Any leave at credit of an employee at the close of any half year shall be carried forward to the next half year subject to the maximum accumulation permissible under Rule 15.5.

15.2.1 The credit for the half year in which a staff member is due to retire or resigns from the service shall be afforded only at the rate of 2 1/2 days per completed calendar month up to the date of retirement or resignation.

15.2.2 When a staff member is removed or dismissed from service or dies while in service, credit of earned leave shall be allowed at the rate of 2 1/2 days per completed calendar month up to the end of the calendar month preceding the calendar month in which he is removed or dismissed from service or dies in service.

15.3 In the case of a member of staff not in permanent employment, the earned leave admissible during the first year of service shall be at the rate of 2 1/2 days for each completed month of service which he is likely to render in the calendar half year in which he is appointed; and in calculating such leave, a part of the month, if any, shall be ignored. The leave to be credited shall be rounded off to the next higher day.

15.4 In case a member of staff avails extraordinary leave in any half year the credit afforded to his leave account at the commencement of the half year shall be reduced by 1/10 of the extraordinary leave, fractions of a day being rounded off to next day, subject to a maximum of 15 days.

Limits of accumulation and grant (applicable to all members of the staff)

15.5 A member of the staff shall cease to earn such leave when the earned leave amounts to 300 days.

15.6 The maximum amount of earned leave that can be granted to a member of the staff at a time shall be 180 days. Earned leave may be granted for a period exceeding 180 days if the entire leave so granted or any portion thereof is spent outside India; provided that when earned leave exceeding 180 days is so granted the period of such leave spent within India shall not in the aggregate exceed 180 days.

15.7 Vacation may be taken in combination with any kind of leave under these rules, provided that the total duration of vacation and earned leave taken in conjunction, whether the earned leave is taken in combination with other leave or not, shall not exceed 240 days.

15.8 In case a member of staff dies while in service, the cash equivalent of the leave salary that the deceased employee would have got had he gone on earned leave, that would have been due and admissible to him but for the death, on the date immediately following the date of death, subject to a maximum of leave salary for 300 days, shall be paid to his family. Further, such cash equivalent would not be subject to reduction on account of pension equivalent to death-cum-retirement gratuity.

15.9 In case a member of staff has unutilised earned leave at credit at the time of retirement on superannuation, he shall be paid cash equivalent of leave salary in respect of the period of unutilised earned leave subject to the following conditions.

15.9.1 The payment of cash equivalent of leave salary shall be limited to a maximum of 300 days earned leave.

15.9.2 The cash equivalent of leave salary thus admissible will become payable on retirement and will be paid in one lump-sum as one-time settlement.

15.9.3 Cash payment under this rule will be equal to leave salary as admissible for earned leave and dearness allowance admissible on the leave salary at the rates in force on the date of retirement. No city compensatory allowance and/or house rent allowance shall be payable.

15.10 A staff member who retires by giving notice to the Institute may be granted, suo motu, by the Institute, cash equivalent of the leave salary in respect of Earned Leave at his credit subject to a maximum of 300 days and also in respect of all the half pay leave at his credit provided this period does not exceed the period between the date on which he so retires from the service and the date on which he would have retired in the normal course after attaining the age prescribed for retirement. However, encashment of Earned Leave due and admissible, subject to a maximum of 300 days, may be allowed even if this exceeds the period between the date on which a staff member retires from the service and the date on which he would have retired in the normal course after attaining the age prescribed for retirement.

15.10.1 The cash equivalent shall be equal to the leave salary as admissible for Earned Leave and/or equal to the leave salary as admissible for half pay leave plus Dearness Allowance admissible on that leave salary for the first 300 days at the rates in force on the date the staff member so retires from the service. The pension and pension equivalent of other retirement benefits and ad-hoc relief/graded relief on pension shall be deducted from the leave salary paid for the period of half pay leave, if any, for which the cash equivalent is payable. The amount so calculated shall be paid in one lump-sum as one-time settlement. No House Rent Allowance or City Compensatory Allowance shall be payable.

15.10.2 If the leave salary for the half-pay leave component falls short of pension and other pensionary benefits, cash equivalent of half pay leave shall not be granted.

15.11 Where the services of a staff member are terminated by notice or by payment of pay and allowances in lieu of notice, or otherwise in accordance with the terms and conditions of his appointment, he may be granted, suo motu, by the Institute, cash equivalent in respect of Earned Leave at his credit on the date on which he ceases to be in service subject to a maximum of 300 days.

15.12 If a staff member resigns or quits service, he may be granted, suo motu, by the Institute, cash equivalent in respect of Earned Leave at his credit on the date of cessation of service, to the extent of half of such leave at his credit subject to a maximum of 150 days.

15.13 A staff member , who is re-employed after retirement may, on termination of his re-employment, be granted, suo motu, by the Institute, cash equivalent in respect of earned leave at the credit on the date of termination of re-employment subject to a maximum of 300 days, including the period for which encashment was allowed at the time of retirement.

15.14 The cash equivalent of Earned Leave payable under these rules, shall be equivalent to leave salary admissible for Earned Leave plus Dearness Allowance admissible on that leave salary at the rates in force on the date the staff member ceases to be in service. The amount so calculated shall be paid in one lump-sum as one-time settlement. No City Compensatory Allowance or House Rent Allowance shall be payable.

15.15 A staff member who is retired due to permanent physical or mental disability incapacitating him for further service may be granted, suo motu, by the Institute, cash equivalent of leave salary in respect of leave due and admissible on the date of his invalidation of service provided that the period of leave for which he is granted cash equivalent does not extend beyond the date on which he would have retired in the normal course after attaining the age prescribed for retirement under the terms and conditions governing his service. However, encashment of earned leave due and admissible, subject to a maximum of 300 days, may be allowed even if this exceeds the period between the date on which a staff member retires from the service and the date on which he would have retired in the normal course after attaining the age prescribed for retirement. The cash equivalent thus payable shall be equal to the leave salary as calculated above.

Payment of cash equivalent of leave salary in case of death etc., of the staff member

16.1 In the event of the death of the staff member while in service or after retirement or after final cessation of duties but before actual receipt of its cash equivalent of leave salary payable under these rules, such amount shall be payable to such person(s) who are members of the family and in whose favour nominations are made by the staff member. The nominations shall be made in prescribed form appended to these rules.

17. Extraordinary Leave

17.1 Extraordinary leave shall always be with out pay and may be granted when no other kind of leave is admissible, or when other leave being admissible, the member of the staff concerned specifically applies in writing for the grant of extraordinary leave. The payment of any allowances during such leave will, however be governed by the rules applicable to the grant of such allowances.

17.2 The period of extraordinary leave shall count for increment only when such leave is granted to a member of staff:

1. on account of illness covered by a proper medical certificate;

1. for work abroad or in the country under Fellowship/Scholarship;

and

for work for a specified period/periods of time at academic research and development laboratories etc., in India or abroad as may be approved by

the Director from time to time.

18. Maternity Leave

18.1 Maternity Leave may be granted to a female staff member with less than two surviving children, on full pay for a period of 135 days from the date of its commencement.

18.1.1 Maternity leave may also be granted, irrespective of number of surviving children, in cases of miscarriage including abortion subject to the condition that the total period of maternity for such purpose does not exceed 45 days during the entire service of that female staff member and the application for leave is supported by a medical certificate. In cases requiring longer duration of rest, leave of the kind due and admissible can be availed to cover the period of absence.

18.2 Maternity leave shall not be debited to the leave account.

18.3 Maternity leave may be combined with leave of any kind (except casual leave) due and admissible (including commuted leave for a period not exceeding 60 days) up to a maximum of one year, if applied for, without production of medical certificate.

19. Paternity leave

1. Paternity leave may be granted to a male staff member with less two surviving children, for a period of 15 days during the confinement of his wife. During the period of such leave, he shall be paid leave salary equal to the pay drawn before proceeding on leave. Paternity leave shall not be debited against the leave account and may be combined with any other kind of leave. It may not be normally be refused under any circumstances.

20. Sabbatical Leave

20.1 Sabbatical leave may be granted by the Council to members of the teaching staff for a period of not less than six months and not more than twelve months inclusive of vacation at a time, after six years of approved service. In the case of those who were on deputation abroad for one year or more sponsored by the Institute, the period of six years shall be reckoned from the date of reporting for duty on return.

1. No carry over of Sabbatical leave ( part or full ) will be permissible.

20.3 Staff members will be paid full salary during the period of sabbatical leave. However, payment of D.A., H.R.A., and C.C.A. during the period is subject to Government of India rules in this behalf.

21. Special Study Leave

21.1 Special Study Leave may be granted by the Council to all members of staff with a minimum of 2 years of completed service for study or training which has direct bearing on the work of the Institute but not to the extent of placing such member of staff on deputation. Special Study Leave can be combined with Earned Leave and Vacation provided that the total absence does not normally exceed one year and in no case beyond two years. Special Study Leave will not be debited to the leave account of the member of staff. The period of Special Study Leave shall count for increments. The members of staff will be entitled to half pay and allowances admissible during such period.

22. Extraordinary Study Leave

22.3 Extraordinary Study Leave may be granted by the Council to all members of staff with a service of 3 years at the Institute. A member of staff on Extraordinary Study Leave will not be entitled to any pay or allowances during such period; however the period of Extraordinary Study Leave will count for increments. The maximum period of absence on this count shall not exceed one year.

23. Limit of Total Absence

1. A member of the staff shall cease to be in the service of the Institute if he is continuously absent from duty for five years, whether with or without leave, unless such absence is absence on foreign service in India

24. Leave Salary

24.1 A member of the staff on earned leave and commuted leave is entitled to leave salary equal to pay drawn before proceeding on leave.

24.2 A member of the staff on half-pay leave is entitled to leave salary equal to half of the pay drawn before proceeding on leave.

24.3 A member of the staff on extraordinary leave is not entitled to any leave salary.

25. Increment during Leave

25.1 If the increment falls due during leave other than casual leave, the effect of increase in pay will be given from the date the member of the staff resumes duty, without prejudice to the normal date of his increment, subject however to the provisions of Rule 18.2.

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INDIAN INSTITUTE OF SCIENCE

BANGALORE : 560 012

L E A V E R U L E S

(Effective from 11th July 1967)

(Approved by the Council on 11.7.1967 – CR. XVII)

(Amended up to 24.03.1999)

C O N T E N T S

Reference Page No.

1. Short Title, Applicability and Commencement 1

2. Right of Leave 1

3. Authority Empowered to Sanction Leave 1

4. Commencement and Termination of Leave 1

5. Combination of different kinds of Leave 1

6. Conversion of one kind of leave into another kind 2

7. Rejoining duty on return from leave on medical grounds 2

8. Rejoining duty before the expiry of leave 2

9. General 2

10. Kinds of Leave 2

11. Casual Leave 3

12. Leave for academic work 3

13. Half-Pay Leave 4

14. Commuted Leave 5

15. Earned Leave 5

16. Payment of cash equivalent of leave salary in case of death etc. of the staff member 8

17. Extraordinary Leave 8

18. Maternity Leave 9

19. Paternity Leave 9

20. Sabbatical Leave 9

21. Special Study Leave 9

22. Extraordinary Study Leave 10

23. Limit of Total Absence 10

24. Leave Salary 10

25. Increment during Leave 10

INDIAN INSTITUTE OF SCIENCE

BANGALORE 560012

R(IA)119(Leave)/98- September 1998

C I R C U L A R

Consequent upon adoption by the Governing Council of the Institute at its meeting held on 20^th June 1998, of the orders relating to leave matter as approved by the Government of India on the recommendations of the V Central Pay Commission, the Leave rules of the Institute is amended as given below :

Kind of leave	Existing	Amended	Remarks
1. Casual leave	15 days in a year	10 days in a year	Effective from 01.01.98*
2. Earned leave	Ceiling on accumu-lation and encash-ment of unutilised leave at the time of superannuation – 240 days	Ceiling on accumula- tion and encashment of unutilised leave at the time of superannuation – 300 days	Effective from 01.07.97
3. Maternity leave	90 days	135 days	With effect from 7.10.97
4. Paternity leave (for male member)	—-	15 days during confinement of his wife.	With effect from 7.10.97

* As the orders regarding casual leave are implemented now, the ceiling limit for this year (i.e., 1998) is 12½ days and from the calendar year 1999, it would be 10 days. In case, any one has availed of casual leave for more than 12½ days, the matter may be referred to the undersigned for advice.

***

These orders are applicable only to those staff members in whose cases, the pay scales are revised.

REGISTRAR

The Chairmen/Officers-in-charge

Departments/Centres/Labs/Units/Sections – for favour of information. This may be please be brought to the notice to the concerned staff members of the department/unit/section/office.

INDIAN INSTITUTE OF SCIENCE

BANGALORE 560012

R(IA)119(Leave)/98- November 1998

C I R C U L A R

The Council has approved amendment of Rule 13.2 of the Leave Rules of the Institute as indicated below :

Existing

Amended

13.2 Casual leave may be granted at the discretion of the sanctioning authority, as and when occasion arises for not more than 8 days (excluding weekly holidays/ public holidays/weekly offs, restricted holidays– prefixed/ suffixed/ sandwiched) at any one time.

13.2 Casual leave may be granted at the discretion of the sanctioning authority, as and when occasion arises for not more than 5 days (excluding weekly holidays/ public holidays/weekly offs, restricted holidays– prefixed/ suffixed/ sandwiched) at any one time. The Head of the Department/Section/Unit may, however, waive this condition in individual cases if he considers that there are exceptional circumstances justifying in this regard.

This rule shall come into force with immediate effect. However, this rule is applicable only to those staff members in whose cases, the pay scales are revised.

REGISTRAR

The Chairmen/Officer-in-charge

Departments/Centers/Labs/Sections/Units – for favour of information. This may please be brought to the notice to the concerned staff members of the department/unit/section/office.

INDIAN INSTITUTE OF SCIENCE

BANGALORE – 560 012

R(IA)119 (Leave)/96-197 22^nd January, 1996

The Chairman

Departments/Centres/Units

Dear Sir,

I am pleased to forward herewith the guidelines for visits abroad by Faculty/Scientific staff which are currently being followed at the Institute.

It may please be noted that prior approval of the Director is necessary for all members of staff to undertake any foreign visit whether on private affairs or on academic affairs.

I request you to bring the guidelines to the attention of all the Faculty/Scientific staff members in the Department/Centre/Unit.

Yours faithfully,

Sd/-

Registrar

Encl: as above.

GUIDELINES

VISITS ABROAD BY FACULTY/SCIENTIFIC STAFF

The leave of absence for visits abroad including the proposed leave of absence in respect of all faculty and scientific staff will be treated as follows:

I. (a) Symposia/Conference/Workshops/Seminars:

1. Visits to Universities/Laboratories/Institutions:

1. for lectures and discussion

1. for research programme on individual collaboration basis

1. on Exchange Programmes supported by the Government of India (INSA, UGC, MHRD, DST, DBT, CSIR etc.)

1. on Exchange Programmes supported by the Government of India through the Centre for Sponsored Schemes and Projects

e.g. Indo-US, Indo-French, Indo-Japan

on Exchange Programmes supported by IISc MOUs

(These programmes (b) (iii) to (v) should have a bilateral content).

Duty Leave up to a maximum of six months in a seven year period or Vacation Abroad/Earned Leave/EOL.

Sabbatical Leave: Sabbatical leave may be availed of only upto a maximum of one year (inclusive of one vacation) provided the staff member has completed six years of service immediately preceding the proposed sabbatical leave. EOL availed of during the preceding period would not qualify for reckoning the number of completed years of service.

The faculty should have at least one year of service after return from sabbatical leave.

III. General considerations:

1. 1. At any point of time, not more than one third of the faculty on roll in the department will be permitted for any of the above leave of absence.

1. 1. The staff member proceeding abroad during the vacation will be generally treated as availing vacation abroad for the purpose indicated above. During the academic term they will be granted Duty leave/Earned leave/EOL as applicable.

1. Faculty are expected to provide sufficient notice (at least four weeks time) before actually proceeding on any of the above visits abroad.

IV. Overriding considerations:

The grant of leave of any kind will be subject to the following conditions:

1. 1. A ceiling limit of two years of all types of leave of absence including sabbatical leave in a seven year period.

1. Leave of absence of any kind above either singly or in combination with one another shall not exceed 15 months at a time subject to the ceilings indicated above. However, in case a staff member has availed of either vacation or any other kind of leave of absence amounting to a total of not more than one year during a 12 year period, he may be permitted to avail sabbatical leave for one year and other kinds of leave (Earned Leave/EOL) for another one year in conjunction.

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